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Fully blocked style wih open prrdtdfn

--:-:rJ'e0 paper

Reference

G< :-,,,.ter/typist,

!i-:---res a filing

reference)

- :., -onth, year)

CSICE:::reSS (name,

::= :ompany full

Ei-.. postal code)

Salutation

Headi ng

:o give an instant idea

of the theme)

Body of letter

rne line space between

paragrapns)

Complimentary close

Name of sender

Sender's designation or

department

Enc (if anything is

enctosed)

Show if any copies

are circulated

(it more than one, use

alphabetical orde0

Prentice Hall

FINANCIAL TMES

ST/PJ

12 November200-

Mr Alan Hill

General Manager

| ^h^ D'i^+i^^ ^^ | +d

34 Wood Lane

LOnOOn

WC1 8TJ

Dear Alan

FULLY BLOCKED LETTER LAYOUT

Financial Tim6 Prsqtice Hd

Edinburgh Gate

Harlow, Essex

CM2OzJE

UNITED KINGDON4

Telephone: +44 lO)1279 623623

Facsimile: +44 (Ot1279 43169

This layout has become firmly established as the most popular way of setting out letters, fax

messages, memos, reports - in fact all business communications The main feature of fuiiy

blocked style is that all lines begin at the left-hand margin.

Open punctuation is usually used with the fully blocked layout. This means that no

punctuation marks are necessary in the reference, date, inside address, salutation and

ciosing section Of course essential punctuation must still be used in the text of the

message itself. However, remember to use commas minimally today; they should

be used only when their omission would make the sense of the message unclear.

Consistency is important in layout and spacing of all documents lt is usual to leave just one

clear line space between each section

I enclose some other examples of fully blocked layout as used in fax messages and

memoranda.

Most people agree that this layout is very attractive and easy to produce as well as

businesslike

Yours sincerely

Shirley Taylor

SHIRLEY TAYLOR (Miss)

Training Specialist

Enc

Gopy Pradeep Jethi, Publisher

Amelia Lakin. Acouisitions Executive

-t-.

PRESENTATION OF BUSINESS DOCUMENTS 7

Fully blocked style with open punctuation (Taylor, 2004 )

Structure Of English (TQA7003 )

Universiti Malaya

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